Writing an eLearning RFP That Generates Accurate Quotes – by Jennifer De Vries

Conference Archive

Learning Solutions Conference & Expo 2019 – March 28, 2019

Jennifer De Vries

BlueStreak Learning

To hire a vendor to assist with an eLearning project, your organization may require you to issue an RFP (request for proposals) and obtain multiple quotes. When you get the quotes back, they may vary significantly. How do you know which one to choose? But the better question starts at the beginning of the process: How do you obtain accurate, apples-to-apples quotes from quality eLearning vendors? To receive good quotes, you need to issue an RFP that provides appropriate and clear information for the vendor to accurately price and schedule your project. Once you have accurate quotes, then you can decide which vendor is best for the project using a criteria-based, methodical approach.

In this session, you’ll look at strategies for writing an RFP that gives you the information you need to best determine which quote is right for your organization. You’ll examine eLearning pricing philosophies and pricing methodologies, and the information required in the RFP to calculate prices and timelines. You’ll also: look at sample RFPs that will generate apples-to-apples quotes and those that will generate vastly different quotes; review an eLearning RFP template and learn guidelines for using it; and share decision-making criteria and methodologies you can use in this process.

In this session, you will learn:

  • How to describe and discuss eLearning project pricing methodologies
  • What information is required to calculate prices and timelines
  • How to write an eLearning RFP that generates apples-to-apples quotes
  • A methodical, criteria-based approach to choose the best vendor for the project


Designers, managers, and senior leaders (directors, VP, CLO, executive, etc.)


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